1. Owner of the domain 

As provided for in Article 10 of Law 34/2002 of 11 July on Information Society Services (LSSI, in Spanish), we inform the user that the owner of the domain www.iemed.org (www.euromedwomen.foundation, www.euromesco.net, www.xarxaespanyolafal.iemed.org, www.medthink5plus5.org, www.h2020connekt.eu and Euromed Survey of Experts and Actors) is the IEMed.

The IEMed, with tax code CIF Q0801161A has its head office at carrer Girona, 20, 08010 Barcelona.

The IEMed’s contact e-mail is info@iemed.org and the telephone number is 93.244.98.50

The contact e-mail of the Data Protection Officer (DPO) is privacy@iemed.org

2. General information on data protection: 

The IEMed agrees to ensure that your personal data is protected and is not misused. 

Our Privacy Policy describes the personal information we collect on our users, why we collect it, how we use it and the measures that users can take in relation to their personal data. Our Privacy Policy also explains the processes followed to protect their privacy. This rule is applicable to the personal information we collect through our website (www.iemed.org) and the online platforms and websites in which the IEMed directly participates (www.euromedwomen.foundation, www.euromesco.net, www.xarxaespanyolafal.iemed.org, www.medthink5plus5.org, www.h2020connekt.eu and the Euromed Survey of Experts and Actors). 

Users supply their data voluntarily at all times and guarantee that the personal data provided is truthful; declaring, in all cases, the veracity of the data provided. 

The IEMed reserves the right to exclude from the services any user who has provided false data, notwithstanding any other legal action. 

The data provided by the user in the different forms available is collected in accordance with the legislation in force on data protection and with the sole purpose of offering the website users the service required. 

The data required will be that which is strictly necessary, appropriate and pertinent for the purpose for which it is collected and submitted for automated processing.

Each page containing forms to collect personal data will expressly inform about:

• the existence of personal data processing,
• the identity and contact details of the responsible for processing,
• the contact details of the Data Protection Officer,
• the purposes of the processing of the personal data and the legal grounds for the processing.
• the types of recipients of the personal data,
• the period during which the personal data will be stored,
• the existence of the right to request from the Data Processing Officer access to the personal data related to the interested person, and its rectification, deletion and opposition or limitation of its processing.
• the right to file a complaint with the control authority if the communication of personal data is a legal or contractual requisite.

When users or subscribers send personal information and use our websites and online platforms, or click on the acceptance box of the privacy or subscription policy, both in relation to the contents of the IEMed website and the other platforms in which it participates, as well as expressly validating the submission of forms located in this website and the other related platforms, they are confirming that they have read and understood the conditions of the Privacy Policy included in this document and give their legitimate consent for their personal data provided to be processed in accordance with the objectives described in these privacy policies, which involves their express acceptance for the automated processing and inclusion of their data in the IEMed Data Processing Register. 

The IEMed may contact its users and subscribers by diverse means: email, SMS, automatic notices and in-app through social media and by telephone, but only with their prior consent.

The IEMed is responsible for the personal information it collects on its users, and its objective is to be transparent on how it processes this information, as well as to enable the users who provide the information to have control over it. 

Thus, the IEMed:

• Will only request or collect the personal data that is necessary in order to fulfil the institutional needs of the Institute and offer those interested access to current affairs in the Euro-Mediterranean area.
• Shares control of the personal data provided with the users and subscribers in order to ensure that the use made of it by the IEMed is correct and reflects the preferences of those who have provided it.
• Guarantees that their personal data is always securely processed.
• Fosters transparency on how the personal information provided about users and subscribers is used.
• Will exclusively process the data provided for the purpose about which users were informed and authorised as indicated in our Privacy Policy. 
• Data will not be provided to third parties except if the user has expressly authorised it, and will not be shared in-house with the institutions with which the IEMed directly participates, as stated in our Privacy Policy. 
• The legal grounds for the processing of their data are the performance of the services requested and expressly authorised by them.
• Respects the decisions of the users and subscribers and agrees to keep them informed in the event of significant changes concerning their personal information or how it is used.
• Is accountable for the personal information it stores related to its users and subscribers.

The IEMed manages the personal information provided based on the principles of privacy listed next. These principles reflect our commitment to protect the privacy of our users and manage their personal information appropriately:

Purpose, data category and processing legitimisation 

At the IEMed, depending on how the user has provided the personal data, the data is processed into different categories and the purpose of the processing varies depending on the means by which the user or subscriber has provided it. 

All data collection media offer information on the purpose of the data processing and this processing is only carried out if the user or subscriber has authorised it.

Next we detail the information related to the different purposes for which your personal data can be used:

Processing	How will we use your data (purpose)?	Legitimisation	How long will we store your data?
IEMed newsletter	We will send you information related to the IEMed research and analysis policies and other significant information concerning our institution, as well as our activities. Data category: Name and surname(s)  E-mail	The legal grounds for this processing is the registration to receive the newsletter. The express consent by completing the form, accepting the Privacy Policy and, if appropriate, agreeing to receive information messages, as data processing  is necessary to receive the newsletter.	Your personal data will be stored until you ask to stop receiving our communications and will then be removed. You can request removal at any time by following the information that appears in each e-mail.
CONNEKT newsletter	We will send you information related to the IEMed research and analysis policies in the framework of the project H2020 CONNEKT. Data category: Name and surname(s)  E-mail	The legal grounds for this processing is the registration to receive the newsletter. The express consent by completing the form, accepting the Privacy Policy and, if appropriate, agreeing to receive information messages, as data processing  is necessary to receive the newsletter.	Your personal data will be stored until you ask to stop receiving our communications and will then be removed. You can request removal at any time by following the information that appears in each e-mail.
Newsletter of the Euro-Mediterranean Women’s Foundation	We will send you information related to gender actions. Data category: Name and surname(s)  E-mail  Country of origin  For which organisation do you work?  Name of the organisation  Website / Facebook / link to the organisation	The legal grounds for this processing is the registration for the newsletter, to enable the sending of information and the management of the subscribers. The express consent by completing the form, accepting the Privacy Policy and, if appropriate, agreeing to receive information messages, as data processing is necessary to receive the newsletter.	Your personal data will be stored until you ask to stop receiving our communications and will then be removed. You can request removal at any time by following the information that appears in each e-mail.
Contact form	We will process your data to answer your requests or enquiries. Data category: Name and surname(s)  E-mail	The legal grounds for this processing is the sending of the form, as well as the user’s express consent by completing it, accepting the Privacy Policy, as data processing is necessary to proceed with the enquiry made.	Your personal data will be stored until your request has been answered and the appropriate actions have been taken. They will later be deleted unless this involves responsibilities for the IEMed.
Register in the network of the Euro-Mediterranean Women’s Foundation	We will process your data to register you as a member of the FFEM. Data category: Name and surname(s) Address Country E-mail Language	The legal grounds for this processing is the registration on the Foundation’s network as a member. The express consent by completing the form, accepting the Privacy Policy.	Your personal data will be stored as long as you do not exercise your right of opposition and/or cancellation or state your desire to cease being a member of the FFEM.
Subscription to the IEMed press service	We will send you Euro-Mediterranean information in your areas of interest.  Data category: Name and surname(s) E-mail Telephone Means of communication  Address	The legal grounds for this processing is the registration to receive information about the areas of interest. The express consent by completing the form, accepting the Privacy Policy and, if appropriate, agreeing to receive information messages, as data processing is necessary to receive press information.	Your personal data will be stored until you ask to stop receiving our communications and will then be removed. You can request removal at any time by following the information that appears in each e-mail.
Registration for the IEMed activities	We will process your data to manage the activity for which you are registered.  Category of the data: Name and surname(s Data category) E-mail  Contact telephone  ID	The legal grounds for this processing is the registration of the user for the course or activity referenced. The express consent by completing the form, accepting the Privacy Policy and, if appropriate, agreeing to receive information messages, as data processing is necessary to proceed with the registration and participate in the activity.	Your personal data will be stored as long as necessary to organise the activity for which you have registered. It will later be deleted unless it involves responsibilities for the IEMed.
Careers	Management of the data to enable the access and participation of the candidate interested in the processes concerning the selection of personnel and job vacancies. Data category: Name and surname(s)  ID Date of birth  Postal code Telephone E-mail Academic information  Professional experience Photograph	The legal grounds for this processing are the registration of the candidate on the platform for the selection of personnel of the Institution, and the express consent of the candidate by completing the registration form providing the data indicated, as well as acceptance of the Privacy Policy, as data processing is necessary to participate in the selection processes.	Your personal data will be stored as long as necessary to resolve the selection process for which you have registered. It will later be deleted within 12 months, except if this involves responsibilities for the IEMed.

Main recipients

The data can be transferred to the other online platforms in which the IEMed directly participates: www.iemed.org, www.euromedwomen.foundation, www.euromesco.net, www.xarxaespanyolafal.iemed.org, www.medthink5plus5.org, www.h2020connekt.eu and Euromed Survey of Experts and Actors.

Sharing with and processing of your data by third parties 

Data will not be shared with third parties unless expressly authorised. In given activities jointly carried out with other institutions or organised by third parties it will be necessary to share your data to manage the activity. In these cases, the registration form will inform in detail about the identity of these third parties and the express and precise authorisation of the user or subscriber will be required for possible justifications for sharing data.

In order to ensure the services provided by the IEMed, the data can be processed by third party organisations, such as in the case of web hosting and sending the newsletter. This processing of your data is solely and exclusively carried out for the development, security and availability of the services provided by the IEMed, guaranteeing that these organisations will apply measures and best practices of information security.

Most of the IEMed service suppliers are based in the European Economic Area. The personal data will not be transferred outside the European Economic Area or to countries that do not have a level of compliance required by the legislation or without having prior express authorisation. And in these occasional cases in which the data is provided to countries outside the European field, including the countries that do not have a data protection level comparable to that of the European Union, the IEMed agrees to process the data strictly in compliance with European and Spanish legislation.

Some websites of the domain www.iemed.org, (www.euromedwomen.foundation, www.euromesco.net, www.xarxaespanyolafal.iemed.org, www.medthink5plus5.org, www.h2020connekt.eu and Euromed Survey of Experts and Actors) may include content hosted on external platforms that have their own privacy policies and conditions of use.

Check the details of the tools we currently use:

YouTube
We use YouTube to reproduce videos and live broadcasts within the website.

• Conditions of use of the service https://www.youtube.com/static?template=terms
• Privacy policies https://policies.google.com/privacy

Twitter
We use Twitter to show the activity of the accounts within the website.

• Conditions of use of the service  https://twitter.com/en/tos
• Privacy policies  https://twitter.com/en/privacy

Rights of individuals when providing their data 

All individuals are entitled to obtain confirmation on processing of their data:

• Right to confirmation of whether their personal data is being processed.
• Right to access their own data, rectify it if it is inexact or remove it, particularly if it is no longer necessary to process it.
• In given cases, request the limitation of the processing; in this event, it will only be used for the exercise or defence of claims.
• Right to oppose processing at any time, for reasons related to their particular situation, in the event that the processing is based on legitimate interest.
• Right to withdraw consent.
• Right to data portability.

At any time you can request and obtain information about how and why we are processing your data. In this respect, you can:

• Access your data: request which data we hold and the use we make of it and even provide it to you for transfer to another organisation.
• Rectify your data: request the modification or rectification of inaccurate data.
• Remove your data: request that your data is removed and is not processed other than what the law requires us to store.
• Limit the processing: request that your data is stored – without using it – for legal needs that you may have.
• Oppose a specific processing of your data.
• Data portability: provide your data in a compatible format so that you can provide it to a third party to offer you a service.

Thus, you can exercise the rights of access, rectification, deletion, opposition, limitation, or the right to portability of your data, by writing to the IEMed Data Protection Officer attaching a copy of an official identification document

• IEMed Data Protection Officer: Anna Roy 
• E-mail: privacy@iemed.org 
• Postal address: C/ Girona, 20 08010 Barcelona, 
• Telephone: 93 244 98 50 (Monday to Friday, 10 am to 2 pm). 

Authorisations obtained are independent and, therefore, the user can withdraw one of more of them and this specific withdrawal does not affect the others.

In the event of non-conformity with the processing, you are also entitled to file a complaint with the Catalan Data Protection Authority, www.apdcat.net.

Additional information on personal data processing 

If you wish to have more information on the personal data processing carried out by the IEMed, you can contact the Data Protection Officer at privacy@iemed.org or by post, for the attention of the Data Protection Officer, C/ Girona 10, 08010 Barcelona.

Submission of claims 

The Spanish Data Protection Agency (www.agpd.es) is the supervising body that ensures the fulfilment of the legislation on data protection in Spain. If you consider that the IEMed has breached some of the precepts established in this regulation you can contact it to file a claim.

Collection of information 

Only the information necessary to offer the user a satisfactory service will be collected online. When the user connects to this website, and the other related platforms, we only analyse the search engine used, the character set being used and its version so that the viewing of the website www.iemed.org ( www.euromedwomen.foundation, www.euromesco.net, www.xarxaespanyolafal.iemed.org, www.medthink5plus5.org, www.h2020connekt.eu and Euromed Survey of Experts and Actors) is correct.

The IEMed uses the Google Analytics tool on the aforementioned website for exclusively statistical purposes.

Period of data storage 

The data provided by the user in our forms will be stored:

• To send information about the Institute or its online platforms, to subscribe to the newsletters, to register on the platforms in which the IEMed directly participates, or in relation to those contact forms through which it requests information: the data will be stored until you withdraw consent and exercise the right of removal.
• To manage curriculum vitae, the data will be stored as long as it is necessary to resolve the selection process for which you have registered, and the data of the candidates who have not been selected will be destroyed within 12 months except if this involves responsibilities for the IEMed.
• In the remaining data processing, it will be stored for the time necessary to fulfil the legal obligations.

Basic information on data protection:

Responsible for processing	European Institute of the Mediterranean (IEMed)
Purpose of the processing	Management, ordinary monitoring and sending of Euro-Mediterranean information.
Personal data category	Identification data, personal characteristics, details of professional and academic experience
Legitimisation	Mission carried out in fulfilment of the statutory requirements. The legitimisation is given by the consent.
Recipients and communication of the data	Organisations, institutions, networks and other personnel interested in the Euro-Mediterranean field in which the IEMed participates. The data derived from the contact and the consultation will not be provided to third parties or other organisations or institutions other than for legal obligation. The data will be provided to the processing officers that provide the services on behalf of the organisation responsible for processing.
Exercise of rights	You can exercise the rights of access, rectification, deletion, opposition, limitation, or the right to portability of your data, by writing to the IEMed Data Protection Officer, attaching a copy of an official identification document, at C/ Girona, 20, 08010 Barcelona or at privacy@iemed.org. In the event of non-conformity with the processing, you are also entitled to file a complaint with the Catalan Data Protection Authority, www.apdcat.net.
Period of storage	Your data will be stored as long as you do not exercise your right of opposition and/or deletion and otherwise as long as necessary to fulfil the purpose for which it was collected. Once this purpose no longer applies, the data will be deleted in accordance with the regulation and procedures in force on documentary management and archiving.
Provenance	Provided by the owner. Institutional Communications and Relations Agenda